State Officers' Responsibilities

I.     State Bylaws

1. Be familiar with State Bylaws.

II.     Post-Conference Executive Committee Meeting (June)

1. Make officer assignments to regional meeting FFA functions.
2. Set dates for CATA activities.
3. Review the Conference.
4. Review and update the Leadership Handbook.

III.     Summer Executive Retreat (August)

1. Develop an agenda and mail it to Executive Retreat participants at home mailing address two or three weeks in advance of retreat.
2. Appoint State Public Relations Officer.
3. Conduct the Executive Director’s Evaluation.
4. Review the Executive Director’s evaluation with the Executive Director.

IV.     NAAE Conference (December)

1. Conduct an orientation session with delegates and make necessary assignments.
2. Conduct an Executive Committee Meeting to discuss important issues, if necessary.

V.     Governing Board Mid-Year Meeting (January)

1. Contact Division Chairs, ask them to have materials submitted by the regions ready for presentation to the Committee.
2. Contact the Executive Committee, ask them to be prepared to report.
3. Contact the Regional Presidents, ask them to be prepared to report.
4. Develop an agenda and send it to the Executive Director for distribution to members of the Governing Board at least two weeks in advance of the meeting.
5. Give the President’s Report.

VI.     Summer Conference (June)

1. Pre-Conference Governing Board Meeting
   1. Contact Governing Board members and ask them to prepare the reports needed.
   2. Develop an agenda and mail it to the State Office for distribution.
   3. Give a President’s Report at Conference.
   4. Preside over the Pre-Conference Governing Board Meeting.
2. Preparation
   1. Check with the Executive Director to plan the Conference Program.
   2. Invite those people assigned to you, i.e.:
      1. Director of Vocational Education
      2. President of Cal Poly, San Luis Obispo
      3. Presidents of vocational associations
      4. State FFA and CAL Presidents
      5. NAAE Region I Vice President
      6. NAAE Presidents of Region I
   3. Appoint a Parliamentarian before Conference.
3. Conference
   1. Preside over Conference.
   2. Coordinate awards at the banquet with the President-Elect.

VIII.     General Duties

1. Attend Regional Meetings as scheduled.
   1. Prepare and distribute state officer reports "Items of Concern."
2. Attend NAAE/ACTE Convention.
   1. Be prepared to introduce delegation and hand out a written report of state activities.
3. Attend major activities when requested by the State Department of Education’s Agricultural Education Unit or the Community College Chancellor’s Office.
4. Write to each Teacher Training Institution (CSU-Chico; CSU-Fresno; Cal Poly-Pomona; Cal Poly-SLO; and UC-Davis) and offer the services of a State Officer to talk to Student Teachers about CATA.
5. Attend Special Assignments as designated (approximately five).
6. Write an article for each issue of the "Golden Slate."
7. Prepare and give a speech at the FFA Convention.

I.     State Bylaws

1. Be familiar with State Bylaws.

II.     General Duties

1. Preside in the absence of the President.

2. Assist the President in the discharge of his/her duties.

3. Serve on the Executive Committee and Governing Board.

4. Attend Regional Meetings as scheduled.

III.     Other Special Duties

1. Preside as Chairperson of the Screening Committee at the Winter Governing Board Meeting. Go through all resolutions and assign them to committees. Mail approved resolutions to Regional Presidents for action.
2. Tabulate resolution results of the Spring Regional Meetings. Present them at the Pre-Conference Governing Board Meeting.
3. Serve as CATA representative to the California FFA Foundation.
4. Coordinate all CATA and NAAE Awards. Send a letter to Regional Vice Presidents concerning their responsibilities on awards.
5. Establish and preside over committees for selection of the state level of NAAE and CATA awards, and Teacher of Excellence.
6. Update the Awards Handbook.

7. Attend the National NAAE/ACTE Convention, if assigned.

8. Attend the Region I NAAE Convention. (April)

9. Take responsibility for the CATA inspection of the FFA Dress Code at all State Finals Contests.
10. Coordinate the Introduction and Orientation of New Teachers during Conference.
    1. Secure a list of new teachers from the Teacher Training Institutions by May 1. Send them a letter inviting them to attend the New Teachers’ Program.
    2. Arrange an orientation meeting at the Annual Conference.
    3. Make sure ample copies of the Code of Ethics are on hand to distribute to new teachers.
    4. Make new teacher introductions.
    5. Charge older teachers with the responsibility of taking new teachers to some department and division meetings on the first day of Conference.
11. Make sure the CATA entry for the NAAE Ideas Unlimited Contest is prepared, entered, and delivered to the NAAE Region I Meeting.
12. Serve as a non-voting chairman to the California Agricultural Education Hall of Fame Selection Committee.
13. Responsible for gathering all the materials and producing the framed photograph and biography for the Hall of Fame inductees.
14. Present a report from the Hall of Fame Committee to the Nominations/Bylaws/Professional Awards Committee at Summer Conference.
15. Present Teacher of Excellence, NAAE and CATA Awards at Summer Conference Banquet.
16. Coordinate and present at Summer Conference:
    1. Teacher of Teachers Award
    2. Service Awards
17. Chair one General Assembly session.
18. Organize the ceremony for New Officer Installation during Conference.

 

STATE PAST PRESIDENT’S RESPONSIBILITIES

I.     State Bylaws

1. Be familiar with State Bylaws.

II.     General Duties

1. Assist the State President upon request.
2. Organize and host the State Past Presidents’ Dinner at Summer Conference.
3. Serve as a member of Governing Board.
4. Serve as a member of the Executive Committee.

I.     State Bylaws

1. Be familiar with State Bylaws

II.     Governing Board Mid-Winter Meeting

1. Keep a record of all proceedings. Send a copy of the Minutes to each Governing Board Member at least ten days prior to the first Spring Regional Meeting.
2. Provide highlights of action items.

III.     Executive Committee Meeting

1. Keep a record of all proceedings. Send a copy of the Minutes to each Governing Board Member.

IV.     CATA Conference

1. Pre-Conference Governing Board Meeting
   1. Keep a record of all proceedings. The Minutes become a part of the Annual Conference Minutes.
2. Conference
   1. Keep a record of all business conducted from the floor of the Assembly.
   2. Write a brief summary of all reports adopted by the General Assembly for the Conference Minutes.
   3. Secure copies of all reports submitted as official business.
   4. Print enough copies of the CATA Conference Minutes for the CATA Governing Board, State Staff Members, and State Advisory Representatives and distribute at least ten days prior to the first Fall Regional Meeting.

V.     Conference Evaluation and Officers’ Planning Meeting at End of Conference

1. Keep Conference Minutes to a reasonable size.
2. Keep a record of proceedings.
3. Coordinate with the CATA Executive Director and provide a mailing list of new officers to the NAAE Executive Secretary and Region I Vice President prior to September 1.
4. Coordinate with the CATA Executive Director and other officers the completion of the NAAE Annual Program of Work Report.
   1. Several officers will be involved in providing information for this report.

VI.     General Duties

1. Correspondence
   1. File and send copy to the State President.
2. Attend Region I NAAE Conference, if assigned.
3. Permanent Records
   1. Keep on file copies of:

   1. Executive Committee’s calls, agendas, and minutes.
   2. Governing Board’s call, agendas, and minutes.
   3. Summer Conference minutes.
   4. CATA State Bylaws

I.     State Bylaws

1. Be familiar with State Bylaws.

II.     Finances

1. Attend the CATA Operations Division Budget and Audit Committee Meetings.
2. Coordinate with the Executive Director in preparing the quarterly financial statements.
3. Coordinate with the Executive Director in preparing the proposed annual budget.
4. Supply expense vouchers as needed to authorized individuals.
5. Review system for auditing CATA’s financial records. At least one meeting at the beginning of the fiscal year (August) should be held with the Executive Director.

III.     Membership

1. Coordinate and assist in the dues collection process at Conference.
2. Supply each regional treasurer with enough membership application forms to last through the year.
3. Coordinate with the Executive Director regarding the monthly publication of membership rosters.
4. Take responsibility for insuring that every elected officer in CATA has paid dues by their first regional meeting.
   1. Send a letter and application form to non-paying officers.
   2. Send a letter to their Regional President.
5. Be sure all NAAE dues are sent to NAAE before the National NAAE Convention.
6. Handle all financial problem areas dealing with membership.
7. Continue in development of dues incentive programs and membership services.

IV.     Conference

1. Make sure charges for checking accounts are taken care of before leaving Conference. This includes the required signatures.
2. Buy gifts for the secretaries. Present these during Conference.
3. Assist the Financial Office in recording and depositing dues during Conference.
4. Coordinate all membership incentive activities.
5. Maintain an information board regarding schedule and room changes and other assignments (messages) in the theater. Include a flow chart copy of the committees.

V.     General Duties

1. Coordinate with the Executive Director in handling CATA related problems.
2. Assist the host school with lunch accommodations at Mid-Winter Governing Board Meeting.
3. Attend NAAE/ACTE National Convention, if assigned.

I.     Summer Conference

1. Arrange for photographs of Conference award winners.
2. Coordinate CATA Pictorial Directory
3. Develop and disseminate Conference news articles on:
   1. CATA and NAAE award winners;
   2. CATA State Officers;
   3. Membership attendance.

II.     Other Duties

1. Develop and disseminate CATA Governing Board press releases.
2. Develop and disseminate Community College Mid-Winter Meeting press release.