Sectional Officers' Responsibilities

I.     General Duties

1. Coordinate and administer the activities of the CATA Section. Each section of the state will vary as to its activities, but the Section President is a very vital communication link from the State and Regional Officers to the membership and vice versa.

II.     Specific Duties

1. Hold a Planning Meeting early in the summer to plan the time, place, and person responsible for each of the year’s activities. Include the Regional Supervisor.
2. Work with the Regional Supervisor and/or Community College Agricultural Specialist for appropriate topics for sectional meetings and responsibilities, inservices, etc.
3. Develop and keep up-to-date a guide for special activities that are specific to your section (i.e., Spouse’s Night, fair meetings and responsibilities, Donor’s Night, Inservices, etc).
4. Make sure the Sectional Treasurer has the necessary materials to collect dues and forward them to the CATA State Office. Make a concerted effort to collect and forward dues.
5. Take nominations for Teacher of Excellence and other awards and submit them at the Fall Regional Meeting.
6. Set aside one Section Meeting (usually the September meeting) to discuss the yearly calendar and receive sectional input for upcoming meetings.

III.     General Instructions

1. Coordinate the sending of meeting announcements, agendas, and meeting minutes of the previous meeting two weeks prior to each upcoming meeting.
2. Develop a time line on the agenda so meetings will not drag.
3. Try to include an inservice activity in every meeting.
4. Strive to develop meetings to keep the Community College teachers involved and interested.
5. Prepare written sectional report for regional meetings.

I.     General Duties

1. Preside over meetings in the absence of the President.
2. Be prepared at all times to assist the President in discharging his/her duties.
3. Serve as the Awards Chairperson for the section. Become aware of the awards, eligibility, requirements and due dates.
4. See that sectional nominees for Teacher of Excellence and other CATA/NAAE awards (i.e., Outstanding Ag Ed Program, Outstanding Ag Teacher, Outstanding Young Member) are recognized.
5. Prepare nomination presentations for the awards at a regional meeting prior to state award deadline.
6. Encourage members to try for awards for which they are eligible.
7. Assist President and Treasurer with the collection of dues. Make this a sectional team effort.
8. Publicize the award-winning members of your section. Use the local newspaper and other media.
9. Distribute resource list to all teachers of the section.
10. Provide support to new teachers welcoming them to the section (i.e., phone call, visit, mentor).
11. See minutes of Inservice Committee from Summer Conference.

I.     General Duties

1. Coordinate with Sectional President the distribution of meeting notices to all sectional agricultural teachers at least ten days prior to the meeting.                                                                                                                                             1.     Include a meeting agenda and the previous meeting’s minutes to your meeting call.
   
2. Keep accurate minutes of all sectional meetings.
3. Send thank you letters to all individuals supporting sectional activities, i.e.:
   1.  Judges
   2. Program Sponsors
   3. Guest Speakers
   4. Host Schools
4. Use local newspapers to publicize your sectional teachers and meetings.
5. Send minutes to Executive Director and Regional President.

I.     General Duties

1. During the summer acquire membership supplies from the State Office or your Regional Treasurer.
2. Personally contact each potential member in your section to urge him/her to pay dues.
3. Send the membership form and dues monies to the CATA Office as soon as possible.
4. Use a fund-raiser system, etc. and attempt to build up the section’s finances.
5. Coordinate with the Regional and State Treasurer.
6. You are encouraged to maintain a sectional checking and savings account.
7. See that all sectional expenses are paid as directed by your Sectional Executive Committee.
8. Maintain an up-to-date membership dues list.

II.     Membership Form Directions

1. Fill out the form as completely as possible.
2. Obtain the Member’s signature and the complete credit card number if he/she desires to use the credit card system.
3. The "expiration" blank refers to the date the member’s credit card expires.
4. The monthly billing system is to be paid in five installments of $26, plus the $26 down payment.
5. Send the membership form together with check, money, or credit card information to:

   Executive Director
   California Agricultural Teachers’ Association
   P.O. Box 834
   Elk Grove, CA 95759-0834

6. The Executive Director’s Office will send a membership card, receipt, and diary to the new member by return mail.
7. At the end of the year, pass the membership forms on to the new treasurer.
8. If you need more forms, contact the Executive Director’s Office in Sacramento at (916) 714-2970 or download from the CATA website.