Operations Division Officers' Responsibilities

I.     State Bylaws

1. Be familiar with State Bylaws.

II.     Duties

1. Summer Retreat
   1. Review duties and operating policies to be inline with association policies.
2. Fall Regional Meeting
   1. Contact Regional Presidents to develop resolutions and/or concerns for the Winter Governing Board Meeting.
   2. Contact each Regional President to furnish them with agenda topics and any other information that will implement the transaction of business.
   3. Follow up communications after regional meetings with Chairperson and/or President.
3. Winter Governing Board Meeting
   1. Review last year’s minutes.
   2. Secure copies of all regional minutes and prepare a Governing Board report, which will include agenda topics submitted by the various regions.
4. Spring Regional Meeting
   1. Contact each Regional President to furnish them with agenda topics and other information that will implement the transaction of business.
   2. Follow up communications after regional meetings.
5. Prior to Conference
   1. Obtain copies of any resolutions from regional secretaries, by way of the Executive Director’s office, by January 1 & May 1.
   2. Review last year’s Conference Minutes and Governing Board Minutes.
   3. Prepare agenda for Summer Conference from the above listed sources.
      1. Develop agenda items for Governing Board.
      2. Special agenda topics that are apt to be confusing to the general members should have the author and background information listed.
      3. Rank agenda topics so that the more important or pressing items will receive first attention.
   4. Send all pertinent information to the Division Chairs.
6. At Conference
   1. Contact Regional Presidents for replacements if each region is not fully represented (6 members from each region and for each department).
   2. Make sure a secretary records all business transacted.
   3. Attend to all business referred to your state department.
      1. All business should be considered and it should be:

      1. Considered for proper action;
      2. Deleted from the agenda; or
      3. Referred back to the regions for further study. This should be done only when it becomes apparent that additional information is needed in order to consider items properly for business.

   4. Prepare typed report for CATA Conference.

   1. Make the report as concise as possible without deleting important information.
   2. Follow format mentioned above, namely: items considered and recommendations to Conference; items deleted; and items referred back to regions for further study.

7. Serve as a member of Executive Committee, Governing Board, and Operations Division Council.

I.     State Bylaws

1. Be familiar with State Bylaws.

II.     Duties

1. Serve as a member of CATA Governing Board and Operations Division Council.
2. Assist the Chair of the Operations Division in carrying out the duties of that office so as to provide effective continuity.
3. Attend Governing Board meetings and represent CATA when and where designated by the State CATA Officers (i.e. regional meetings, state and national conferences, etc.)
4. Work with the Operations Division Chair in developing agenda items for the Operations Division meeting at the CATA regional meetings.
5. Assist the Chair of the Operations Division in developing the format and program for the CATA Summer Conference.
6. Serve as a chairman of assigned committees.
7. Attend a mid-winter meeting to be held at Winter Governing Board. Prepare information for appointed subcommittee.
8. Maintain a file of all communications.

I.     State Bylaws

1. Be familiar with State Bylaws.

II.     Duties

1. Serve on the Operations Division Council.
2. Assist the Chair of the Operations Division in carrying out the duties of that office so as to provide effective continuity.
3. Attend Governing Board meetings as an unofficial member. (No voting rights.)
4. Work with the Operations Division Chair in developing agenda items for the Operation Division meeting at the CATA regional meetings.
5. Attend a mid-winter meeting to be held at Winter Governing Board. Prepare information for appointed subcommittee.
6. Assist the Chair of the Operations Division in developing the agenda and program for CATA Summer Conference:
   1. Division Meetings Agenda Items
   2. Operations Council
   3. Committee Chairs format/items
7. Review Membership Handbook with Executive Director. Should include:
   1. History of CATA
   2. Benefits of Membership
   3. Flow Chart of Organization
   4. Resolutions – How to write a resolution and how they move through CATA.
8. Chair assigned committees at Conference.
9. Maintain a file of all communications.

 

OPERATIONS DIVISION SECRETARY’S RESPONSIBILITIES

I.     State Bylaws

1. Be familiar with State Bylaws.

II.     Duties

1. Serve on the Operations Division Council.
2. Collect minutes from all subcommittees and turn in a copy to the State Secretary and the Operations Division Chair.
3. Attend Governing Board meetings as an unofficial member. (No voting rights.)
4. Attend a mid-winter meeting to be held at Winter Governing Board. Prepare information for appointed subcommittee.
5. Work with the Operations Division Chair in developing agenda items for the Operations Division meeting at the CATA regional meetings.
6. Assist the Chair of the Operations Division in developing the format and program for the CATA Summer Conference.
7. Chair assigned committees at Conference.
8. Maintain a file of all communications.